Carolina Friends School (CFS) seeks an experienced and strategic Advancement Manager. Reporting to the Director of Advancement, the successful candidate will be responsible for the integrity, accuracy, and strategic use of donor data across Carolina Friends School’s Advancement program. This role manages everything from gift entry processing and reconciliation to reporting, segmentation, and endowment data, while supporting stewardship, Annual Fund execution, and campaign readiness. This position is essential to ensuring strong internal systems, donor trust, and data-driven decision-making.Core ResponsibilitiesSupport the Advancement Team's daily operations, including events such as Grandparents and Family Friends Day and Giving DayGift and Records Management Process all gift entries in Raiser’s Edge, including online donations, pledges, stock transfers, in-kind gifts, and payroll deductionsEnsure timely and accurate gift processing that donors can count onGenerate acknowledgments and receipts in coordination with the Annual Giving & Stewardship Assistant DirectorMaintain clean, accurate constituent records and giving historiesManage mail and mailing list updates to keep communications accurate and relevantConduct annual data updates for new and departing students, families, and staffGift Reconciliation & Financial CoordinationReconcile Advancement records with the Business Office on a regular scheduleInvestigate and resolve discrepancies to ensure audit-ready documentationSupport year-end reporting and donor substantiation requirementsReporting, Segmentation & Progress TrackingProduce regular reports tracking the Annual Fund performance, LYBUNT (Last year But Unfortunately Not This) trends, monthly giving retention, and major donor activityMonitor and track progress toward fundraising goals and milestonesProvide data support for Advancement Committee and Board reportsSupport campaign segmentation and progress tracking (non-managerial role)Complete annual DASL (Data and Analysis for School Leadership) Advancement reportingEndowment Data Management (Adavico)Maintain accurate endowment fund records in the Adavico, including fund purposes, restrictions, donor intent language, and balances and distributionsCoordinate annual endowment reconciliation with the Business OfficeEndowment Reporting and Stewardship SupportGenerate annual endowed fund financial reports from AdavicoCollaborate with Advancement and Communications teams to gather stories, photos, and impact narratives for donor-facing endowment reportsTrack report delivery and donor follow-upMaintain records of solicitations and donor outreach through database appeal and action trackingData Integrity & Systems ImprovementEstablish and maintain database policies, procedures, and best practicesLead data hygiene initiatives, imports, and exportsTrain Advancement staff on database functionality and best practicesRecommend system improvements to enhance efficiency and accuracy
